The Humanities Publication Services (HPS) support the work of many different organizations and individuals. Common courtesy is sufficient to prevent or resolve most of the conflicts that inevitably arise from the different needs of these organizations and individuals. We hope that the few simple rules contained in this Guide will resolve the rest and keep all services running smoothly.
Each person who uses the Services is asked to read this Guide, become familiar with its contents, and sign an agreement to abide by its precepts. If a copy of the agreement is not attached, please obtain a copy from the director of his secretary. Your suggestions for improving this Guide and the operations of the HPS are welcome.
Purpose of the HPS
The primary purpose of the HPS is to give advanced editing students hands-on experience working with actual publications. To obtain publications for students to work on, we provide a full range of editorial and publishing services to BYU faculty and organizations. The HPS also provides support for student journals. Students who enroll in appropriate sections of English 430R or who work on one of the student journals supported by the HPS are welcome to use the facilities.
- Director: Mel Thorne (422-1719, firstname.lastname@example.org)
- Student secretary: Melinda Keefe (422-4455)
Student editorial assistants:
- AmyLyn Reynolds
- Jeff Creer
- Mat Rayback
There are three phone lines at the HPS. Two are for official business and should be answered and used only by the HPS staff. Please do not answer or use 422-1719 (for the director) or 422-4455 (for the office). When these lines are answered by anyone other than the HPS staff, important messages may not get to the phone mail and clients may get misinformed.
Other students and faculty are welcome to use the third line, 422-3553. This line should be used for all personal calls and all calls related to student journals. Phone mail is available on this line for student journals (please, no personal messages). Messages left on the student journal line will be transcribed and put in your mail boxes. For more information, see the director or his student secretary.
Please ask anyone who needs to call you at the HPS to use 422-3553.
Responsibilities of Student Editors
The chief student editor of each student journal needs to keep the director supplied with a current staff list each semester, so that the director can know the students who are the authorized users from that journal. The list should include the full name and phone number of each staff member that will use the facilities. In addition, the chief student editor should ask each staff member to read these Guidelines.
Each student who wishes to use the HPS and its facilities needs to read this Guide and sign the form (attached) agreeing to follow it.
All of the chief editors are expected to attend a brief meeting near the beginning of each semester with the director of the HPS to coordinate the use of the services and facilities. Faculty advisors of the student journals are also encouraged to attend these meetings.
The Humanities Publication Services are open for use whenever a keyholder is present. The Director or his secretary will usually be in during regular office hours (9 to 5). The HPS staff, the chief editor of each student journal, and other staff members of the student journals who need after-hours access can be issued keys for the period of their involvement. To obtain a key, please bring a written request from your chief editor or faculty advisor to the director.
Keyholders agree to look after the facility and its contents while they are in the building. The last keyholder in the building is expected to lock all of the interior and exterior doors. Because we have had few problems with security recently, we can perhaps be lenient in allowing students without keys to remain in the building, if they understand how to lock the building without a key and agree to do so. But if any keyholder is uncomfortable taking responsibility for leaving students in the building, he or she is authorized to ask the students to leave.
If you are ever asked to leave the building, please respect the authority and responsibility of the keyholder and leave courteously; the keyholder has to make a difficult decision between being nice to you and protecting the facilities, and this is especially difficult if he or she does not know you.
The HPS are used by many people every day. Because all of the equipment and furniture must therefore be available for multiple use, you may not leave personal belongings or work material on the desks or tables, even if you are going to be gone from the building for only an hour. Each student employee and each student journal has space allocated in drawers or on shelves, so that material can be put away between uses of the building. If you do not have enough space or do not know what space to use to store your material, please contact the director or his secretary. Papers and other items left on desks, chairs, coat racks, or the conference table will be placed in the lost and found.
Please do not hang fliers, posters, or art work on the walls or bulletin board without the permission of the HPS director.
Lost and Found
Personal or work items left out on tables, computer desks, or other common use areas will be taken to the University Lost and Found, unless we can ascertain which student journal the material belongs to, in which case we will place it in that journal’s mailbox.
We will try to keep sufficient office supplies, such as pens, clips, and paper, on or in the desks or near the printer and copier. Feel free to use these supplies for official work, but please do not remove them for personal use. Whenever you need more, please see the director or his secretary.
The computers in the HPS are provided for the use of the students who work there, either on HPS projects or on student journals. Personal use of the computers is permissible as long as it does not interfere with official use or with the smooth running of the Services or the computers. However, you may not install any software without the permission of the director.
Personal printing and copying cannot be offered, for obvious financial and administrative reasons.
When you have a problem with one of the HPS computers, please notify the director in writing. The more detail you can give the better, such as what you were doing, what error messages if any were displayed, and what you tried to do to overcome the problem.
In accordance with the university’s attempt to conserve energy, please turn off all equipment at the end of the day.